# The Gear Garden — Rental & Gear Demo Agreement

DRAFT FOR LOCAL LEGAL REVIEW · Version 2026-09-29-draft-3

Complete Owner contact/business location, each pack’s original purchase cost from receipts, condition photo references, rental dates and all charges before use. The proposed full-original-cost policy for damage must be reviewed under the law that applies to the actual business.

## 1. Rental details and ownership

This agreement is between Harrison McCoin, doing business as The Gear Garden (Owner), and the named adult renter. The booking record identifies the specific pack, generation, color where known, size, dates, daily rate, total charges, fulfillment method, and disclosed original purchase cost. Each pack remains Owner’s property. Renting or demoing a pack does not transfer ownership or provide purchase credit.

## 2. Used condition and inspection

Most gear is gently used. Owner will provide dated photos and a written condition record before handoff or shipment, including existing marks, repairs, and included components. Review this record before accepting the pack. Report any unrecorded issue before use and within 24 hours of receipt. Pre-existing wear, ordinary wear from careful intended use, manufacturing defects, and damage caused by Owner are not charged to the renter.

## 3. Care and permitted use

Use the pack only for its intended purpose and follow the manufacturer’s instructions and load limits. Do not modify, repair, subrent, sell, machine wash, expose to flame, drag over rock, or use solvents on it. Keep it away from pets and rodents. Stop using it if unsafe or damaged, take photos, and promptly notify Owner. Return all components dry and free of trash; do not attempt cleaning that could damage the materials.

## 4. New damage, loss, theft, and nonreturn

Owner’s proposed policy: new damage beyond ordinary wear, loss, theft, or failure to return the pack makes the renter responsible for the full documented original purchase cost shown and agreed to before checkout. This amount is not current MSRP and will not be guessed. Liability is subject to applicable law: if full original-cost recovery for a particular incident is not permitted, only the lawful, supported amount is owed. No charge applies to documented existing wear or Owner-caused damage. Owner must provide before-and-after evidence and an itemized written notice, allow a reasonable opportunity to dispute the claim, and credit any insurance recovery, salvage value, or other recovery as legally required; there is no duplicate recovery. A separate card-on-file authorization below governs any permitted later charge; responsibility does not guarantee that a card charge will succeed.

## 5. Rental days and returns

The first and last selected rental dates both count as paid days. Pickup gear is due back by the time and location stated in the booking record on the last day. Shipped rentals include separately stated outbound and return instructions and shipping charges; transit days are not added to the displayed rental-day price. Use the agreed tracked return service by the stated return-dispatch deadline and retain proof of acceptance. Owner arranges the handoff or shipment. Late returns may be billed at the same daily rate for actual additional possession days, subject to applicable law; carrier delays after timely return acceptance are not charged to the renter. Request any extension in advance; it is not guaranteed.

## 6. Payment, cancellation, and availability

A rental is confirmed only after successful payment and a confirmation identifying the pack and dates. A quote or unfinished checkout is not a reservation. The renter pays a flat $35 round-trip UPS shipping fee per pack when shipping is selected, covering outbound delivery and a return label. This fee is included in the checkout total along with rental charges and applicable taxes. Any deposit must also be disclosed before payment; no undisclosed fee is authorized. Proposed cancellation policy: before pickup or outbound carrier acceptance, rental charges are refunded in full; already purchased, nonrefundable shipping is deducted only if previously disclosed and permitted by law. After handoff, unused rental days are not refundable unless the pack is materially defective, Owner fails to provide the agreed service, or law requires otherwise. If Owner cancels or cannot supply the agreed pack, rental charges and any unperformed shipping charges are refunded. A substitute requires the renter’s agreement.

## 7. Safety and responsibility

Outdoor activities carry risks. The renter is responsible for trip planning, fit, safe loads, weather, and appropriate use. A rental is not guiding, instruction, insurance, or a guarantee of safety. Nothing here releases Owner from negligence, willful misconduct, product defects, or any obligation that cannot legally be excluded, or limits mandatory consumer rights.

## 8. Personal information and disputes

Contact information, booking details, agreement acceptance, and condition evidence are used to fulfill the rental, maintain records, and resolve issues. Payment card details are processed by the payment provider, not collected in this website’s forms. No information is sold or used for marketing without separate consent. Contact Owner using the contact details on the final booking record to resolve disputes first. Applicable law and any permitted court venue must be completed for the actual business location before launch; no mandatory arbitration or waiver of statutory rights is imposed by this draft.

## 9. Card on file and later-charge authorization

A valid payment card must be saved securely with the payment provider as a condition of rental. By separately checking the card authorization at checkout, the renter authorizes storage of the card for this rental and off-session charges for documented new damage beyond ordinary wear, loss, theft, nonreturn, or actual late-return fees owed under this agreement. There is no recurring subscription. Damage-related charges cannot exceed the original purchase cost disclosed for this pack, and any smaller legally required limit applies. Late fees use the agreed daily rate and actual extra possession days. Owner will email an itemized claim, evidence, proposed amount, and proposed charge date at least 7 calendar days before a later charge and provide a way to dispute it. If disputed in that period, Owner will seek resolution before charging the contested amount. No duplicate recovery or charge for pre-existing wear is authorized. Owner will send a receipt after any permitted charge. A card may decline or require renewed authentication; a saved card is not insurance or a guarantee of collection. The authorization ends once the rental is closed and all properly noticed claims are resolved; withdrawal of card-storage consent does not erase a lawful unpaid debt.

## 10. Acceptance and condition record

Before payment, the adult renter must review this agreement, the disclosed original purchase cost, rental dates, charges, fulfillment instructions, and condition record. Their typed name and affirmative agreement are recorded with the agreement version and time. Owner supplies a copy with the booking record. Any later change requires both parties’ agreement. If a clause is unenforceable, remaining terms apply only to the extent legally permitted.

## Booking & condition record

Owner contact / business location: ____________________

Renter name / email / phone: ____________________

Pack ID / model / color / generation / size: ____________________

Original purchase cost (receipt attached): $____________________

Condition record / existing wear / included items / photo references: ____________________

First rental date / last rental date / return deadline: ____________________

Daily rental rate: $_____  Rental charges: $_____  Round-trip shipping: $_____  Tax: $_____  Deposit, if disclosed: $_____  TOTAL: $_____

Pickup / outbound shipping / tracked return instructions: ____________________

[ ] I am at least 18 and accept the rental agreement, condition record, dates, charges, and disclosed original purchase cost.

[ ] I separately authorize a card on file and later charges under section 9, including the stated limit, notice, and dispute process.

Renter signature / date: ____________________

Owner signature / date: ____________________

## Proposed daily pack rates

| Pack | Color / generation | Size | Daily rate |
|---|---|---|---|
| Hyperlite Mountain Gear Unbound 40 | Black / Newest | M | $16 |
| Hyperlite Mountain Gear Unbound 40 | Grey / Newest | M | $16 |
| Hyperlite Mountain Gear Contour 35 | White | M | $12 |
| Hyperlite Mountain Gear Waypoint 35 | White | M | $14 |
| Hyperlite Mountain Gear Pemi 15 | Not specified | XL | $8 |
| Hyperlite Mountain Gear Unbound 55 | Black / OG | M | $16 |
| Hyperlite Mountain Gear Unbound 40 | White / OG | M | $14 |
| Hyperlite Mountain Gear Southwest 55 | Black / OG | M | $16 |
| Hyperlite Mountain Gear Southwest 55 | Black / Newest | M | $18 |
| Gossamer Gear G4-20 | Not specified | M | $12 |
| Atom Packs RE30 | Not specified | M | $12 |
| Gossamer Gear Kumo | Not specified | M | $10 |
| Gossamer Gear Skala 38 | Not specified | M | $12 |

Rental and demo use have the same daily rate. First and last day count. Shipping is paid by renter and included in the final total.